About Us

about-us

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“
Voila is simply first-rate

Working with them, I have the confidence that we will have a great meeting, that no detail will go untended, and that we will come in on budget. I feel lucky to have them on our meetings team!

- Elizabeth Andersen, Executive Director
American Society of International Law



”

Our Clients

Our combined 37 years of experience has enabled Voilà! to develop strong, lasting relationships with more than 60 domestic and international clients across multiple disciplines including incentive travel, conference, trade show, event, media, sporting, and meeting management.
“
The United States Conference of Catholic Bishops
contracted with Voila Meetings to serve more than 5,000 media who covered the 2008 visit of Pope Benedict XVI to New York City and Washington, D.C. Despite immense challenges, Voila personnel were able to meet and exceed all of our expectations in deliverables, including working with international media outlets' unique needs, finding alternative registration space to handle unanticipated volume of credentials and stepping in at the last minute when other vendors failed to deliver.

I would unequivocally recommend them for any large volume event.

- Helen Osman, Secretary of Communications
U.S. Conference of Catholic Bishops



”

Highly Personal Service &

Flawless Execution

Voila! excels in program development, implementation and the client experience by providing creativity, strategic planning and years of logistical expertise.

Our focus on results, enables our clients to achieve customer/attendee commitment, a motivated employee base, increased revenues, impactful educational platforms and a resulting sense of “awe.”

Conference / Meeting Management

Conference / Meeting Management

  • Budget Development
  • Site Selection
  • Food & Beverage Management
  • Audio Visual Management
  • Show Production
  • Exhibit Management
  • Faculty/Speaker Coordination
  • Property Negotiations, Contracting and Management
  • Special Event Coordination
  • Ground Transportation
  • Tours/Activities/Teambuilding

Incentive Programming

Incentive Programming

  • Budget Development
  • Site Selection
  • Program Development
  • Motivational Marketing
  • Return on Investment
  • Special Event Coordination
  • Food & Beverage Management
  • Audio Visual Management
  • Strategic Design
  • VIP Gifts
  • Ground Transportation
  • Tours/Activities/Teambuilding

Site Selection

Site Selection

  • Political, cultural and
    geographical analysis
  • Strategic Destination Planning
  • First Hand Knowledge and Experience
  • Property Negotiations and Contracting
  • Contract Negotiations

Registration Management

Registration Management

  • Online Tools & New Technologies
  • Communications Campaign
  • Advance & Onsite Management
  • Email Communications Center
  • Coding & Scanning
  • Certifications

“
Voila is a key partner for us in executing a series of complex events.
We know we can count on them for flexibility and responsiveness to both our and our client's requirements in the planning phase and for high quality services and arrangements during the events themselves.

- Project Manager,
Futron Corporation



”

Our Capabilities


No program or event is too small or too large; no request is too unusual or routine. We focus on making your event perfectly orchestrated from site selection to pre and onsite registration; from food and beverage functions to educational sessions; from golf and team building events to exhibit and speaker management .
Always prepared!
Advance &
Onsite Management
Get 'em in, get 'em out!
Pre / Onsite Registration Management
Not a dime over!
Budget Development
Bring it On!
Contract Negotiations
Tchotchke anyone?
Exhibit Management
Not Hell's Kitchen!
Food & Beverage Management
Travelin' in style
Ground Transportation
Technology is our Friend
Online Tools & New Technologies
Tell the story
Audio Visual Management / Show Production
Location, location, location
Site Selection
Time of Your Life!
Special Event Coordination
19th Hole Anyone?
Tours / Activities / Teambuilding
“
Voila has become an integral part of our team.
Over the past 6 years, they have coordinated over 10 conferences for us and each was more successful than the last. Their negotiating skills will ensure that we receive the best possible contract terms and their willingness to go above and beyond are a hallmark of their professionalism. I can't imagine going into a conference without them anymore.

- Marie Williams, CAE, Executive Director
Society of NeuroInterventional Surgery



”

Let’s Connect!

We welcome the opportunity to respond personally to your specific program needs.
We will be pleased to customize an approach that works for your organization.

Please take a moment to fill out the following information or you may contact us directly.
703.736.9669
703.736.0722
@VoilaMeetings
linkedin.com/company/3574295
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